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Login with your email address and password.

'Remember me': If you tick this box, the user name (your email address) is stored and for the next login the email address is then filled in automatically and you just have to enter your password. Optionally, you can of course use the auto-save-function of form fields of your browser.

Characteristics on the initial login: The account of the initial user is always the Admin account. The Admin-user is a privileged user, who can manage and maintaine the whole time recording system (see The different user roles ).

Attendance list

The attendance list shows all users with their current time stamp and provides information on their current presence. So the attendance list works just like a common table of attendance. How a time stamp is displayed in the attendance list will be determined by the category of the time stamp as well (see Creating a new time category). By default, the attendance list is displayed for the admin only. It can be turned on or off in the Settings for other user.

Employee time tracking by the time clock

The time clock is used for recording the working hours and performs like a 'classic' time recorder. This way of time tracking is available to all user.

Simply confirm the creation of a time-entry by clicking on the according 'Start'- or 'Stop'-button. The application captures the working hours in minute increments. Working hours that span over more then one day are recognized.

Depending on whether you ticked the 'prevent overlapping time entries' option in the Settings a hint is shown for the user on the following actions: Start and stop a time stamp are within the same minute, or if there already exists a time stamp in the same time periode.

If in the Settings the entry 'Time clock tolerance' has a value exceeding '0' minutes, then the users may adjust the punching-time of the attendance recorder by the given time span.

The time for the time tracking is obtained from Goodtime-server, considering your time zone (see Settings). The time displayed in your browser is not updated automatically. You can trigger an update by clicking on the 'refresh'-icon on the head of the recorder. But whatever time is shown in your browser - always the server time is used for the time stamp. The server time is synchronized via NTP - so it is very accurate.

Time tracking by the timesheet

Click on 'Timesheet' on the menu to view or edit the recorded working hours. If you are in the role of an admin or timesheet-manager, clicking on time sheet brings up a list of all selectable users (including your own user). Please select the desired user, by simply click on the user. If you are only allowed to edit your own time entries, you will be forwarded to your own timesheet directly.

So the admin can view and edit the time stamps of all users - including his own working hours. Users that have the role 'timesheet-manager' assigned can also do so. 'Regular' user whose property 'may edit own time stamps' is checked in the settings, can change their own time stamps in the timesheet as well. If this option is not ticked for a user, the user may view his own time data but can not change it by the time sheet.

Browse through the time sheet: In the top of the page you can set the desired week, the desired month and year. The time stamps for the set period of time is displayed immediately after the selection. When you choose 'All' for the weeks value, the time stamps for the whole accordant month will be displayed.

Create a new time entry: Click on 'Create new Time Stamp' to add a new time entry. In addition to the period of time you can adjust the type of time entry (aboard, leave ...) and assign a project for the time stamp if desired. Fields which are not relevant to the selected time type are hidden automatically. For example, for time stamps which are calculated by the day (see Create a new time category) a field for the date but no fields for entering the start- or end-time are displayed. If the time stamp exceeds the limit of a day, click on the 'over several days'-checkbox. Additional fields for a 'multi-day' time stamp will be displayed then. The generated time stamp will cover the entire adjusted period.

Depending on your role assignment, you can go directly to the timesheet of another user by klicking on 'Select another user' at the current timesheet.

Create a new user

For collecting labor time data for multible user you must first create new useraccounts: If you are in the role of the 'admin' of the online time tracking system or if you have assigned a 'user-manager' role, then the entry 'Users' appears in the menu. Click on it and then click on 'Create new User':

Enter a valid email address for the new user. This email address is also the name for the login.

If you remove the check mark in the 'active' checkbox of the user - then the user can not logon any longer. This approach is for example recommended for user who leave the company.

'Roles and Permission': With the link 'Edit permission' you can change the permission and roles of a user: If you tick the 'Permit to edit own timesheet' checkbox, then the user may delete or edit his own time stamps by the timesheet. If this option is not checked, the user can create time stamps only by the 'time clock'.

Under 'roles' you can assign the roles user-manager, timesheet-manager, project-manager or application-manager to the created user. The assignment for the admin role is fixed and can not be changed.

The different user roles

The 'admin' account will be assigned to the user that creates the time tracking system. This account has all rights and can not be deleted or transferred. The administration of the total time recording system can be done with it. For example, you can create new users and change settings of the online time tracking system.

'User' are 'regular employees' with no special roles assigned. They are limited to the essential actions of tracking their own work time. They can for example 'punch in' and 'punch out' or change (depending on the user settings) their onw time data.

'User-manager': Manages all users. A user-manager can, for example, create and change user accounts, or delete them. He also assigns permission to users.

'Timesheet-manager: Manages all timesheets and time stamps. He may insert, delete or edit all time stamps of each user. The timesheet-manager can also manage the time categories and export the working hour data of all users. Business ratio types are managed by the Timesheet-manager.

'Project-manager: Manages all projects. The Project-manager can create and manage projects, inspect the project statistics and export the project data. Business ratio types can be created, deleted or changed by the Project-manager.

'Application-manager: Manages the global settings of the online attendance recording system. He may for example change the time zone or the company address. He may also view the invoices.

Create a new time category

If you are logged in as 'admin' or 'timesheet-manager', the entry 'Time categories' appears in the menu. Click on it and then click on 'Create new time category':

Label: The 'name' of the time category which is displayed to all user.

Input Type: Working time can be tracked by the hour or by the day (e.g. for leave). Just select the type of tracking you need.

Sum type: Sets how the time category is treated in the summation.

• add: The time type is added to the total time, for example, normal working hours or paid leave.
• subtract: The time type is subtracted, for example, compensatory time.
• ignore: The time type is not included in the summation, for example, unpaid leave.

Project time: If this box is checked, then the time category can be assigned to projects. For example for the time category 'leave' is does not make sense to allow an assigned to projects.

On Site: The entry determines whether the activity is carried out on location. So if the employee is on site. Time stamps with checked On site-field will be listed on the Attendance list as such.

Status If you set the status to 'closed' then this time category can't be selected for time entries any longer. Any change in an existing time category also affects all existing time entries that use this time type. Therefore sometimes it is better to create a new time category and set the status of the old category to 'closed' than edit the existing time category.

'Default Selection': The selected time type is displayed as 'pre-selection' for all users for choosing a time type.

Create a new project

If you are logged in as 'Admin' or 'project-manager' the tab 'Projects' is displayed. Click it and then click the link 'Create new Project'. Enter a name for the project. This name will be displayed for the selection of the project for time tracking.

In the segment 'permissions' the project participants can be selected. The default setting 'All users are project participants' makes all active users to project members automatically. Pick 'Select project participants individually...' to select sinlge users to participate in the project. Only project members can assign the project to time entries. So for the user only those projects will be displayed in the time tracking system that concern him actually.

If you set the 'Projectstate' to 'closed', the project is basically no longer available for assignment to time stamps.

You can turn off the selection of projects respectively the complete project management if you don't need it: See Settings.

Settings

Click on 'Settings' on the menu page.

'Time zone':
Set your time zone here. If the displayed time of the attendance system is exactly one or more hours before or after your actual time, then perhaps the time zone is not set correctly. Even if the provided time is no longer correct after the start or end of summer or winter time, than it is probably due to the selection of a wrong time zone. If you don't know your time zone than this site will help you to figure it out.

'View time clock':
You can suppress the display of the time clock. Time entries can be created and changed by users then only with their time sheets. Please note that each user therefore must have the permission 'Permit to edit own timesheet'.

'Time clock tolerance ... +/- minutes':
With this field you can specify how many minutes the 'punching-time' of the time recorder can be shifted by the employee. This is for example useful for considering some travel time, or to allow your employees to adjust the working time to a 'round lot'.
If this field is set to '0' then no time correction is possible at 'punch in' and 'punch out' and the exact real time is used.

'Prevent overlapping time stamps':
If this box is not checked, time stamps which interleave with other time stamps are allowed. If the box is checked, then attempting to create such a time stamp is answered by an error message.

'Enable comments for time entries':
If this box is checked, each time entry has an additional entry field for entering a commentary on the time entry.

'Show attendancelist ..':
You can set whether the attendancelist is displayed only for the admin and timesheet manager, for all users, or not displayed at all.

'Show project-view':
If this checkbox is ticked, then a project can be assigned to each single time entry. As long as this option is not checked all 'project-related' display elements are hidden.

'Send forgotten password by email':
We do not recommend to allow sending out forgotten passwords by email for security reasons. Users should change the sent password immediately after login, if you use this option.

Export of working hours

The menu item 'Export working hours' is available to all users. Each user can export his own working hours. Administrators and timesheet manager can export any working hours.

Export: Select a week, a month and a year for which you want to export your timesheet data. In place of a single week or a single month you can select the 'All' option: Then your time registration data for the entire month respectively year are exported. Time stamps without an ending time are not included in the export. 'Empty' months without any time stamps will be omitted.

Filter by project: The project selection with the filter icon is used to limit the export to a particular project. So only the working hours, which pertain to the selected project, are exported.

Export view for user with adminstrator or timesheet manager roles: An additional list of all active users is displayed. Please select all those users from the list whose time stamps you wish to export. If you select more than one user at a time, the working hour data for all selected users are packed in a ZIP archive. Here you will find information about a free zip program.

Export Microsoft-Excel-format: Depending on your selections a single Excel sheet for the selected month is created - or an Excel workbook which holds a sheet for each month and one additional sheet for the annual summary.

If you can not or want not work with Microsoft Excel: The exported Excel format can also be opened, processed and converted in various other formats by LibreOffice, which is available for free. LibreOffice is available for almost all platforms and operating systems.

Export PDF-format: The exported time recording data can be opened by the Acrobat Reader.